COVID-19 Preparedness Plan for Clitherall Township

Clitherall Township is committed to providing a safe and healthy workplace for all our board members and visitors. To ensure that, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Clitherall Township Supervisors are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our township office, meeting room and our township, and that requires full cooperation among our board members, election judges and visitors. Only through this cooperative effort can we establish and maintain the safety and health of our township.

Clitherall Township Supervisors are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan.

As township supervisors, we are serious about safety and health of our board members and any potential meeting visitors. Board member involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. Our board members were given a preliminary copy of our plan and the opportunity to add any concerns they might have regarding our plan.  Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards related to COVID-19 and Executive Order 20-48, and addresses:

  • hygiene and respiratory etiquette;
  • engineering and administrative controls for social distancing;
  • customer controls and protections for drop-off, pick-up and delivery;
  • housekeeping, including cleaning, disinfecting and decontamination;
  • prompt identification and isolation of sick persons;
  • communications and training that will be provided to managers and workers; and
  • management and supervision necessary to ensure effective implementation of the plan.

Screening and policies for board members exhibiting signs and symptoms of COVID-19

Board members have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented.

Clitherall Township encourages board members to stay at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household.  Board members may join the meeting via telephone is they desire to.

Clitherall Township has also implemented a policy for informing Board members if they have been exposed to a person with COVID-19 at the meeting location and requiring them to quarantine for the required amount of time.  The chair will notify the clerk and the clerk will notify the remaining board members.

Handwashing

Basic infection prevention measures are being implemented in our office and meeting room at all times. All board members and visitors to the meeting room will be required to either wash their hands or use hand sanitizer which will be provided prior to or immediately upon entering the office or meeting room.

Public bathrooms will be open for hand washing and hand sanitizer will be available by the door.

Respiratory etiquette:  Cover your cough or sneeze

Board members and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be supported by making tissues and trash receptacles available to all board members and visitors.

Social distancing is being implemented in the workplace through the following engineering and administrative controls:  As much as possible only one person at a time will be working in the township office.  The clerk and treasurer will work together to assure they are working separate hours and maintaining proper social distance if they are required to be in the office at the same time.  Hand sanitizer will be provided in the township office.  Board members are prohibited from using other workers’ personal protective equipment, phones, computer equipment, desks, or other personal work tools and equipment.

Housekeeping

Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, and areas in the work environment, including restrooms, and meeting rooms. Frequent cleaning and disinfecting will be conducted in high-touch areas such as door handles etc. The clerk and the treasurer will be responsible for keeping their work areas disinfected before they start working and after they have completed their work.

Communications and training

This Preparedness Plan was communicated at the May Regular Board meeting to all board members on May, 14, 2020 and necessary training was provided. Additional communication and training will be ongoing, when needed, and provided to all Board members who did not receive the initial training. Township board supervisors are to monitor how effective the program has been implemented.  Board members are to work through this new program together and update the training as necessary. This COVID-19 Preparedness Plan has been certified by and was posted and is displayed in the Clitherall Township Office May 15, 2020. It will be updated as necessary.

Certified by:

____________________________________                 _____________________________________

Craig Bengtson, Board Chair                                          Kevin Anderson, Board Vice-Chair

____________________________________                ______________________________________

Keith Baldwin, Board Supervisor                                                 Jaden Witt, Board Clerk